WHAT DOES SEPLAT BUY?
SEPLAT, as a leading oil and gas operator, requires a wide range of goods and/or services from all categories of contractors, suppliers and vendors (“Vendors”) to support its oil and gas development, production and post-production activities, projects and operations. We procure a very wide range of goods and/or services, from the most technically complex and sophisticated, to the most simple and basic.
WHO IS A SEPLAT VENDOR?
A Seplat Vendor is an entity that has passed the SEPLAT pre-qualification assessment process and is registered to provide goods and/or services to SEPLAT. Registration of corporate entities as Vendors/Contractors/Consultants in SEPLAT is the gateway to having a business relationship with SEPLAT. To transact any business with respect to procurement and contracting with us, a business entity must register with SEPLAT. Upon registration, the Vendors are grouped into:
- General Vendor: A company in which majority of the equity is held by Nigerians.
- Community Vendor: A Company or a Business Enterprise in which the majority equity owner is from any of the communities that Seplat has operations (host community and impacted community with a verifiable evidence).
- Foreign Vendor: A company or Business Enterprise in which the majority equity is held by foreigners or the company does not have any operational or office location in Nigeria.
- Special Vendor: This will refer to Government agencies, Non -Governmental Organization etc.
WHO CAN DO BUSINESS WITH SEPLAT?
Any Vendor that is technically experienced and clearly capable of meeting the set requirements can apply to become a registered Vendor to SEPLAT.
While prospective Vendors are welcome to contact SEPLAT to introduce the goods and/or services they can provide, do remember also that SEPLAT’s requirements are diverse, hence we may not need the goods and/or services that you offer at that particular time, or we may already have an adequate number of Vendors in the relevant work categories on our Register.
HOW TO BECOME A SEPLAT VENDOR
The New Process
Read the process below and thereafter, take this link to begin the validation and registration process
This is a two staged process.
Stage 1: Vendor goes through the requirements for document validation via Dun & Bradstreet
- The Prospective Vendor goes to the SEPLAT Extranet to access the New Vendor Registration Link.
- Upon clicking the link, the Vendor is directed to read the new Registration and Validation Process.
- The Vendor shall read the new Vendor Registration and Validation Process and click the Link to the Dun & Bradstreet’s (D & B) portal called Vend - R for documents validation.
- Take this link to begin the validation and registration process.
Note that the validation comes before registration.
Once D&B is satisfied that the Vendor is an existing and genuine business entity and their documents are validated, the D&B issues the globally recognized business identifier, the DUN Number, to the vendor. The possession of a Dun and Bradstreet Certificate with the unique nine-digit Dun and Bradstreet (D&B) number is a requirement to commence the SEPLAT registration process.
The charges applicable for the validation service, as advised by D&B are as follows:
- The General vendor will be charged Naira 75,000 plus 7.5% VAT.
- The community Vendor will be charged Naira 27,412 inclusive of 7.5% VAT.
On verification of payment by D & B, the vendor shall be given a link to Vend-R to upload the required registration documents. The Dun & Bradstreet validation process would ideally take between 7 -10 working days. The counting starts when all the required documents have been uploaded in the portal
Stage 2: Vendor uses the Dun & Bradstreet Number to register directly into the SEPLAT Vendor Management System (VMS)
- With the D&B number, the vendor goes to the SEPLAT VMS portal for registration.
- The Vendor completes the registration form which is reviewed by the Vendor Management Officer.
- VMS interfaces with Vend -R for the validated vendors’ documents.
- Vendor Management Officer shall make recommendations for internal approvals and on approval in VMS, a registration letter is automatically generated and transmitted to the Vendor. The required business systems are then updated with the Vendor information. The Vendor is therefore registered to do business in the appropriate Product/Service category in SEPLAT.
- This registration process shall ideally take between 3-5 days to complete.
- Send email to SEPLAT via firstname.lastname@example.org to progress the registration.
Note: The Vendor does not pay SEPLAT for registration. They only pay for the Documents Validation Services to Dun & Bradstreet.
HOW TO MAINTAIN VENDORSHIP
SEPLAT will from time to time, review the names of vendors on its Register and conduct revalidation exercises. Vendors will maintain their place on the Register based on factors including, but not limited to:
- Evidence of superior performance on work executed.
- Evidence of Vendor developing and deepening its own capability, resources and expertise. This is particularly important for the development of Community and other Nigerian contractors.
- Cost Effectiveness.
- Maintenance of required documentation.
- Ethical Business Practices
HOW IS MY WORK AS A VENDOR ASSESSED?
Contractor Evaluation is conducted by collecting and assessing relevant information from all SEPLAT stakeholders involved in your transaction on your performance on a particular contract or purchase order. This evaluation helps to recognize top performing Vendors and identify underperforming Vendors that require improvement. Evaluation is free and fair and done periodically during the life of the contract, and within short period of contract completion. Assessment is conducted using the following criteria amongst others:
- HSE Performance
- Product/Service on-time delivery
- Product/Service Quality and Performance
- Collaboration with Contract Holder and relevant stakeholders
- Cost Discipline
- Compliance with Anti-corruption policies and procedures
CATEGORIZATION OF VENDORS
SEPLAT Vendors are categorised according to their capabilities. A Vendor can be registered in any work, capability and financial category, provided it can demonstrate competence, expertise, execution resources and possession of the necessary DPR permits. However, the maximum number of work categories allowed to a Vendor is 6 (Six). SEPLAT seeks a balanced number of vendors in their Register, to reflect the totality of Vendor capabilities, and give all registered Vendors reasonable opportunity to bid for work.
EXTENSION OF CATEGORIES
A SEPLAT Vendor can apply to extend its registered work, capability and financial categories. The Vendor should submit the following documents to enable SEPLAT assess whether to extend registered categories:
- Current year DPR permit
- Agency representation letter from an Original Equipment Manufacturer (if registering as a supplier of products/equipment)
- Evidence of work done in that category
- Evidence of newly developed or acquired expertise, resources and experience
- Demonstration of performance on previous work executed for SEPLAT or others.
- Any other supporting documentation requested by SEPLAT Vendor Management Unit.
Vendors can be sanctioned for poor or unethical performance. The typical grounds for sanction, which may be de-registration, suspension or warning, include, but are not limited to:
- Running foul of the SEPLAT Anti-Bribery and Corruption policies
- Falsification of records or documents, forgery and false financial reporting.
- Undeclared conflict of interest, fraud or proven intention to defraud SEPLAT.
- Serious breaches of SEPLAT’s HSE Policy.
- Staff harassment.
- Unlawful alteration of documents.
- Repeated poor work performance in terms of quality or progress.
- False allegations against SEPLAT especially in connection with the evaluation of bids and award of contracts
- Inciting of community violence.
- Breach of contract.
- Dishonesty in contractual transactions with SEPLAT.
STRATEGIC VENDOR DEVELOPMENT
SEPLAT is committed to supporting our Community and other Nigerian Contractors to be able to execute work and services of increasing complexity, capability and expertise. SEPLAT is on the look-out for those contractors that demonstrate focus towards moving from simple work categories to complex and eventually strategic work categories.
ETHICS AND WHISTLEBLOWING
If you become aware of any information which, in your reasonable belief, relates to suspected wrongdoing or at danger in the course of working for SEPLAT, you can report the matter via SEPLAT’s Whistleblowing channels below:
SEPLAT’s Whistle-blowing Hotline: 0800 444 1234 (Free Phone)
KPMG’s MTN toll free number: 0703 000 0026
SEPLAT VENDOR MANAGEMENT UNIT ADDRESS
Seplat Petroleum Development Company Plc.
16a Temple Road (Olu Holloway),
Take this link to begin the validation and registration process
FREQUENTLY ASKED QUESTIONS
To view the FAQs relation to Vendor Management, please download the FAQs PDF.